Sample Resignation Letter (Due to Better Salary and Benefits)

A resignation letter due to better salary and benefits is a formal document written by an employee to their employer declaring their intention to leaving their position for a better paying job in another company. The letter outlines the reason for resignation, last day of work, a message of appreciation to your employer, an offer to assist with the transition, and professional closing. The letter is sent after discussing your intention to resign with the manager or supervisor.

Employees resign from their jobs due to multiple distinct reasons, and finding a better-paying job with better benefits is one of the most common reason. However, it is important to leave your job gracefully even in such situations. This involves giving the employer notice of your intentions through a resignation letter due to better salary and benefits. The letter acts as a written notice detailing your last day at the company, the reason for your resignation, and an appreciation to the manager, supervisor, or boss for the time you’ve worked together. The resignation letter should be professionally written because it goes in your file in the company records once submitted.

This article will discuss how to create such a letter professionally by providing a resignation letter and breaking it down into its components.  

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Before writing a professional resignation letter due to better salary and benefits, there are various pre considerations to take into account.

They include:

Check your contract letter

Whenever you want to resign from a position, it is always important to follow the proper procedure and company policy. This includes observing any contractual terms in the employment agreement (if any) regarding resignation or termination. Note that employees in all states in the US but Montana are deemed employed “at-will,” meaning they can resign “at-will”- without any reason. However, there are exceptions that employees in these states have to consider.

Speak to your boss first

Always talk to your employer first before writing the resignation letter due to better salary and benefits. Discuss when you intend to resign and the best way to handle the transition. Cooperation can ensure a professional relationship is maintained even after you leave the company.

Write the letter, when it is possible

It is advisable always to try and send the notice of resignation through a physical letter rather than an email. You should create three copies of the resignation letter due to salary and benefits – a copy for your manager, another for HR, and one for yourself. However, if there isn’t enough time to write and send physical letters, an email can be sent to your supervisor/manager instead and carbon copy (cc) HR.

A good resignation letter due to better salary and benefits can be written in a few steps. Below is a comprehensive sample that will be used as a “how to write” guide for you. The sample will be broken down into the different sections that jointly make up the letter to provide a better and clear understanding of writing the resignation letter.

Below is a guide indicating these steps and can be employed for a resignation letter in any field and industry:

Provide a professional header

The sample above shows that a resignation letter due to better salary and benefits begins with a header. The header comprises your details, the manager or supervisor’s details, a subject line, and a salutation. Note that your contact information (phone number and email address) is also provided in the header.

Introduce yourself by mentioning your job title

As shown in the above sample, the next item in the letter is an introduction that lets the recipient know which employee is resigning. This can be done by indicating your job title as shown in the sample. Indicating your job title also helps the manager anticipate which duties and responsibilities will need to be reassigned to another employee.  

Announce your resignation and the reason for resigning

Afterwards, it would help to write your intention to resign explicitly. Like the sample indicates, be direct and to the point while explaining your resignation. For example, the ‘announcing the resignation’ statement explicitly states the author’s intention to notify their employer of their intention to formally resign from their job. You should also briefly mention the reason for resigning; for example, in the sample, the reason for resignation is the emergence of a more senior job with a better salary and benefits. You don’t have to be too detailed.

Mention the specific date of resigning

The following section should declare your confirmed last official day at work. For example, in the sample above, the employee declares their will cease to be an employee on 10^th January 20xx. Ensure the date shows the exact day, month, and year as it is a matter of record.

Express gratitude for hiring you

Next, you should express your gratitude to your employer for allowing you to work for them. The sample above indicates that the employer supported and guided the employee, which was essential to the employee as he started his career. The appreciative message signifies professionalism. This ensures that a professional and personal relationship created between the sender and the recipient is maintained.

Express your quality time during the job

The letter should also show how your time at the company was valuable to you. You can mention how it has contributed to your personal or professional growth. For example, the sample shows the employee nurtured professional and personal relationships. You can also mention a specific lesson or skill you learned during your time with the company. 

Offer assistance to train the new replacement

The following section should discuss how you intend to assist with the transition. You can outline any official duties and responsibilities you intend to take in preparation to vacate your office. For example, the sample shows that the employee will submit any pending projects and progress reports. The employee also offers assistance in any way that would help with a smooth transition.

Conclude by wishing best of luck and sign off

The resignation letter, due to better salary and benefits, should show that you wish the employer and colleagues all the best moving forward. The letter can then be concluded using a complimentary close and signing off with your name, as shown in the sample.

Given below are the resignation letter samples that you can use for sending your resignation letter to your employer:

To improve how effectively your resignation letter due to better salary and benefits serves its purpose, several things can be observed during the writing process.

They include the following:

Keep it brief

At most, the letter should be one page long. The resignation letter due to better salary and benefits is a formal or official notice to the employer and will ordinarily go to your file. It is therefore imperative to be brief and precise with your statements. Avoid over-explaining the reasons for your resignation, and do not use the letter as a venting platform. 

Stay positive

Despite having a better job awaiting, you should not make negative remarks about your former employment and soon-to-be employer. Don’t assume that your employer is unwilling to increase your salary and benefits; they may be paying you what their budget allows. Therefore, remaining positive shows a significant level of understanding and leaves a positive impression on your employer. It will also help to maintain a professional relationship with your employer in the future.

Be polite

Politeness will usually go hand-in-hand with professionalism. For example, showing your employer appreciation for supporting you throughout your tenure is a good way of showing politeness and respect. Other ways of portraying politeness include offering to assist with the transition by training your replacement or completing any pending projects.

Keep a professional tone

Keep in mind that a resignation letter is an official document of the company. Therefore, it must be written in a professional tone regardless of the nature of your relationship with the manager or supervisor.

Note: Resignation via email

Sending your notice of resignation through an email is sometimes preferred due to its convenience in that it is faster. It keeps a readily accessible record of your communication to the manager and is also less frustrating than writing a physical letter which may require you to deliver it in person. Despite the mentioned advantages, sending resignations via email has several downsides.

First, it is easy for the email to get lost in the array of emails sent to the manager. However, to cope with the demerits, ensure to use a clear and direct subject line that includes your name; do not use generic statements like “thank you.” Generic statements can be filtered out as the employer skims through the letters. Also, write the subject line in brief – a few words like five words will typically be enough. Lastly, do not include the names and addresses at the start of the email. Instead, begin with a salutation.

A resignation letter due to better salary and benefits serves as an official record of the company. It is proof that you communicated to your employer your intention to leave your position in the company for a new job at a given date for specified reasons.

In some cases, it is a requirement of company policy or employment contract terms. However, it is always advisable to prepare the letter regardless of whether there are guidelines in place or not. The letter also offers you an opportunity to express gratitude to your employer for allowing you to work for them. To conclude, you must use a business format when writing a resignation letter to maintain your professionality.

About This Article

Authored by:

Zhaniece Hill

Human Resources Specialist | Masters of Business, MBA, BAS Operations Management and Supervision

Zhaniece Hill, an accomplished author, and writer, possesses an extensive 9-year journey as a seasoned Human Resources professional. With a Master's degree in Business Administration, Hill's profound insights into human capital management have been shaped by a diverse background spanning public and private sectors. Expertise in talent acquisition, onboarding, employee engagement, and benefits define Hill's remarkable HR acumen. With an unyielding focus on results, Hill's legacy is characterized by innovative HR solutions that elevate employee satisfaction, retention, and overall business performance. Continuously seeking fresh challenges, Zhaniece Hill utilizes her expertise to create a lasting impact in the realm of HR.