Resignation Letter Due to Traveling Abroad (14 Samples)

It is an official letter you hand over to your employer to inform them of your resignation due to traveling abroad. It is an essential document that will be required to make sure you leave an organization on a positive note. It’s important to behave professionally, therefore this letter acts as a way to notify your boss of your resignation officially. 

Relocating abroad can be an important step in your life, and it’s considered appropriate to respectfully inform your previous employer about why you’re deciding to leave the company. Whether you’re moving abroad based on family reasons, to reduce your cost of living, or simply for a change of place, the professionally correct step to take is to inform your employer of your decision by writing a resignation letter stating that you’re traveling abroad.

You should outline why you’re leaving when you’re leaving, and what you’ll do to facilitate the transition process. This leaves your employer with the time and ability to calmly find a replacement and prevents your coworkers from being overloaded with excess work. If you’re not sure of how to correctly draft this letter, you can either continue reading ahead to find out or consider using the sample letters given below. This will help you save time and effort.

Examples

A sample letter can be incredibly helpful in making sure you include all the information you need to inform your employer of your relocation. Following are the resignation letter for traveling abroad templates:

Traveling Abroad Resignation Letter Sample 01

Traveling Abroad Resignation Letter Sample 02

Traveling Abroad Resignation Letter Sample 03

Traveling Abroad Resignation Letter Sample 04

Traveling Abroad Resignation Letter Template 01

Traveling Abroad Resignation Letter Sample 05

Traveling Abroad Resignation Letter Template 02

Traveling Abroad Resignation Letter Template 03

Traveling Abroad Resignation Letter Sample 06

Traveling Abroad Resignation Letter Template 04

Pre-Considerations

Before starting to draft your letter, there are a few considerations to take into account. You have to make sure that the letter is both professional and positively written.

To do so, make sure to take the following steps:

Decide your last day

Before starting to write your letter, it’s important to choose a date for your last working day. You’ll want to make sure that you’re giving yourself enough time to properly relocate, while also being able to make the transition as smooth as possible for your employers and coworkers. 

However, if you’re not able to give a two weeks notice in the case of emergencies, you should explain the situation to your employer as clearly and promptly as possible. 

Make a plan for notifying your boss

Next, you’ll want to come up with a plan in the most tactful way to inform your employer of the news. Before handing in your letter, it’s a good idea to check your schedule and your boss, then think about the best way to hand in the letter.

Arrange a meeting with your boss 

As a general rule, it’s a good idea to turn in your letter to travel abroad at least a few weeks before your final working day. However, in the case that you have more time available, you could inform your employer even earlier. Generally, any time between six weeks and two weeks early is considered the most appropriate window to break the news to your boss. 

Unless there are special circumstances, you shouldn’t opt for emailing or calling your employer to inform them about your decision, as it can come off as impersonal and leave an unprofessional impression.

Writing a Resignation Letter Due to Travelling Abroad

Writing an appropriate letter so that you can travel abroad is a simple process. It requires a few steps to make sure you come off as professional and considerate. While you can always use a sample letter, make sure to personalize it so that it explains your situation correctly. 

The essential steps include:

Step 1: Address and date the letter

The first thing to do is to make sure the letter clearly states the date of submitting it. In the header section, you’ll want to include this information, as well as an address where you can be reached by your supervisor in the future if needed. This section is vital as it will function as the starting point for your two weeks’ notice as well as give your employers information on how to contact you in the future. Likewise, you should add the recipient’s contact information so that it is clear to whom the letter is addressed. You may also CC any other relevant supervisor or managers that should be in the loop but it should be mentioned underneath the signature line.

Step 2: State your purpose

In formal documents such as a letter, the best practice is to be direct and to the point in writing. You’ll want to mention that you are leaving your employment within the first sentence, then move on to the details afterward. Make sure you mention your last day of employment with the company so that there is no room for miscommunication. 

Step 3: Explain your circumstances 

After you give a clear and direct first statement within the letter, the next step is to appropriately explain your circumstances and why you are leaving. There are many reasons why people move and being honest helps make sure that you leave a positive final impression. If you are not comfortable stating the exact reasons why you are moving to a different area, it’s acceptable to simply write that you are relocating without further explanation. 

Step 4: Give details of your departure

Within this same section, make sure you give some more details about your exact departure. In other words, restate when you will be leaving and any other relevant factors.

Step 5: Express your appreciation

It’s generally appropriate to use a sentence or two to express your appreciation for your time at the company. You’ll want to thank them for the opportunities they provided you and how you were able to improve professionally. 

Doing this ensures that you’re leaving on a positive note and that you can continue to maintain a strong relationship with your coworkers and employer. There are many ways to express gratitude in your letter. For example, you could mention some valuable skills that you have developed while working with them or describe how your supervisor has helped you professionally. 

Step 6: Offer to help with the transition

This may vary from company to company, but if you are currently working on any projects, it’s a good idea to do your best to finish them before leaving. If it is impossible to finish them, you should at least outline various possible ways to facilitate the transition process in your letter, so that your replacement can effectively complete them. 

It’s also considered professional to offer to train your replacement before you leave, this way there is no large disruption to the workflow. Likewise, you’ll want to make sure that you keep any company belongings prepared and kept aside so that you can return anything that isn’t your asset. 

Step 7: Provide your contact details

Provide your contact details so that in case your employer needs to follow up with you, regarding any sort of requirement or problem that may arise, they can.

Sample Letters

Here are four sample letters of the letters that you can use to help you write your own:

Analysis

Here are the key reasons why these sample letters serve as good examples for individuals writing resignation letters due to relocation:

• Professional Tone and Courtesy: All the sample letters maintain a professional and courteous tone. The writers express gratitude for their time at the company and the opportunities they had, which is a good reflection of their professional character.
• Positive Reflection on Experience: The letters reflect positively on the applicants’ experiences and growth at the company. This not only shows appreciation but also helps maintain good relationships for potential future interactions.
• Offer of Assistance in Transition:  An offer to assist in the transition, whether through training a replacement or completing pending projects, has also been mentioned by the writers in the letters. This demonstrates a responsible and team-oriented attitude, ensuring that their departure does not negatively impact the company.
• Advance Notice: Each letter provides an effective date well in advance, adhering to professional norms and possibly contractual obligations. This allows the company sufficient time to plan for the transition.
• Expression of Hope for Future Interaction: The desire to maintain professional relationships and possibly collaborate in the future is also expressed by the candidates in the letters. This networking aspect is beneficial for long-term career development.

Overall, these sample letters are well-crafted, respectful, and considerate, making them good examples for someone in a similar situation looking to write a resignation letter due to relocation. They balance professionalism with personal touch, clearly communicate the reason for leaving, and show a commitment to helping the organization transition smoothly

Best Practices

Whether you’re using a convenient sample or you are starting from scratch, there are a few essential tips that can be followed each time to attain excellence in your letter. You’ll want to make sure that your letter is professional and positive and leaves you on good terms. 

To do so, consider carrying out the following best practices:

Keep a positive tone 

The first thing you should remember is to keep your letter positive. Since this is technically a formal document that counts as a means of HR communication, you’ll want to make sure you’re staying positive. Complaints or criticism shouldn’t be included in the letter, as it’s not appropriate according to the situation. Also, don’t forget that many employers will reach out to your previous places of employment before hiring you. This means that you’ll want to hand in the letter with enough notice period available to leave on a positive note so that your previous employers can tell your incoming employer that you acted professionally. 

Finally, make sure you’re honest about the fact that you’re resigning because of a relocation. Don’t allow your employers to come to a false conclusion by not stating the real reason, as this will only lead to miscommunication and unnecessary tension. Ultimately, your employer will be much more open to honest communication and more understanding if you explain to them exactly the motive behind your departure. 

Be brief and direct 

The letter needs to be just a few paragraphs long. You don’t want to waste a lot of your supervisor’s time by writing a lengthy letter. Instead, directly state that you are leaving and why.

Use a formal language

Formal and professional language is crucial to this type of document. Even if you are personally close to your supervisor, the letter is a formal document and it should be written formally. In a face-to-face conversation, you can be much more personal with your supervisor, but this permanent document should be kept as professional as possible.

Format in a proper way 

Properly formatting your letter of resignation helps with readability and overall professionalism. Make sure you enter spaces between the header, body, and conclusion to make it easy to read. The letter should not be more than one page, and the font size should be between 10 and 12 points. Use the traditional font style, such as Times New Roman, and align your document with the left alignment. The goal is to have clear, formal writing that briefly expresses your intent to resign. 

Proofread 

Proofreading is essential. First, you’ll want to create a sample letter and then re-read it before submitting the final draft. In the first stage of editing, make sure to focus on both the flow and the clarity. It should have simple transitions with brief, clear language. Once you’re satisfied with the content overall, double-check again for any spelling and grammatical errors or punctuation mistakes. Finally, it can be a good idea to print out the letter and read it out loud to make sure you make no mistakes.

Submit a copy to both the manager and HR

Make sure to submit a copy of your letter to both the direct supervisor and the HR department. Having this letter in writing is not only appropriate professionally, but it can also help protect you from retaliation.

Key Takeaways

A resignation letter to travel abroad is a formal document that many professionals may need in their lifetime. Since people relocate for many reasons, formally leaving your place of employment is a common occurrence. 
The most important thing to remember when writing this formal letter is maintaining a high level of professionalism in specific writing factors and being honest. This ensures that you are living on good terms and that you will have an easy transition into your next place of employment.

About This Article

Authored by:

Zhaniece Hill

Human Resources Specialist | Masters of Business, MBA, BAS Operations Management and Supervision

Zhaniece Hill, an accomplished author, and writer, possesses an extensive 9-year journey as a seasoned Human Resources professional. With a Master's degree in Business Administration, Hill's profound insights into human capital management have been shaped by a diverse background spanning public and private sectors. Expertise in talent acquisition, onboarding, employee engagement, and benefits define Hill's remarkable HR acumen. With an unyielding focus on results, Hill's legacy is characterized by innovative HR solutions that elevate employee satisfaction, retention, and overall business performance. Continuously seeking fresh challenges, Zhaniece Hill utilizes her expertise to create a lasting impact in the realm of HR.